Planning a wedding in New Zealand? Congratulations! Whether you’re dreaming of a beachside ceremony, a rustic vineyard wedding, or a classic church service, organising your special day can feel overwhelming.
To help you stay on track, we’ve created the ultimate wedding planning checklist tailored to Kiwi couples. From setting a budget to finalising the guest list, here’s everything you need to know to make your wedding planning journey smooth and stress-free.
12+ Months Before the Wedding: The Big Picture
Set Your Budget
Your budget will determine every aspect of your wedding. Discuss finances with your partner and any family members who may be contributing.
Tip: Consider extra costs like alterations, gifts, and last-minute expenses.
Choose Your Wedding Date & Venue
Popular venues book up quickly, especially in peak wedding season (November to March). Choose a date and secure your venue as soon as possible.
Tip: Consider off-peak dates for potential savings.
Hire a Wedding Planner (Optional)
If you prefer a stress-free experience, a professional wedding planner can help bring your vision to life.
Create a Guest List
Determine how many guests you want to invite. This will affect venue size, catering, and budget.
Select Your Wedding Party
Ask your bridesmaids, groomsmen, or wedding party to be part of your special day.
Research & Book Key Vendors
Secure your must-have vendors early, including:
- Photographer/Videographer
- Celebrant/Officiant
- Caterer
- Florist
- Entertainment/DJ/Band
Tip: Read reviews and ask for recommendations before booking.
9-12 Months Before: The Fun Begins
Choose Your Wedding Style & Theme
Decide on colours, décor, and the overall feel of your wedding.
Shop for Wedding Attire
Bridal gowns, suits, and bridesmaids’ dresses may require multiple fittings, so start early.
Book Accommodation
If guests are travelling, secure hotel blocks in advance.
Plan Engagement Photoshoot
A great way to capture your love story and get comfortable in front of the camera.
Start DIY Projects (If Applicable)
If you’re making centrepieces, invitations, or wedding favours, start early to avoid last-minute stress.
6-9 Months Before: Details & Decisions
Finalise Catering & Menu
Book a tasting session to choose your menu.
Design & Order Invitations
Send out save-the-dates now if you haven’t already.
Arrange Transportation
Book transport for the wedding party and guests if needed.
Organise Hair & Makeup Trials
Find a stylist who understands your vision.
Create a Wedding Website
Include key details like the venue, accommodation, and RSVP options.
3-6 Months Before: Countdown Begins
Plan Your Honeymoon
Book flights, accommodation, and activities.
Obtain Marriage Licence
In New Zealand, you must apply for a marriage licence no sooner than three months before your wedding.
Purchase Wedding Rings
Allow time for resizing or engraving.
Finalise Entertainment
Discuss playlists, first dance songs, and any special performances.
Confirm Guest List & Send Invitations
Ask guests to RSVP at least a month before the wedding.
1-3 Months Before: Final Touches
Attend Final Dress Fittings
Make sure everything fits perfectly.
Confirm All Bookings
Reconfirm times and details with vendors.
Create a Wedding Day Timeline
Share with your vendors, wedding party, and key guests.
Write Your Vows (If Personalised)
Practise reading them aloud to ensure they feel natural.
Plan the Seating Chart
Use guest RSVPs to finalise seating arrangements.
1-4 Weeks Before: The Final Countdown
Pick Up Wedding Attire
Ensure all clothing is steamed and ready.
Pack an Emergency Kit
Include essentials like safety pins, pain relief, and a mini sewing kit.
Confirm Guest Numbers with Vendors
Adjust catering, seating, and favours accordingly.
Rehearsal Dinner & Run-Through
Do a ceremony run-through with the wedding party.
Wedding Day: Enjoy Every Moment!
- Start the day with a good breakfast.
- Allow extra time for hair and makeup.
- Stay hydrated and take deep breaths.
- Assign someone to handle last-minute details.
- Most importantly, soak in the moment and celebrate your love!
Final Thoughts
Planning a wedding in New Zealand can be a magical journey with the right preparation. By following this checklist, you’ll stay organised and reduce stress, ensuring that your big day is everything you’ve dreamed of. Happy planning!
